Wellcome Trust and 6 other partner charities have an Open Access policy and makes funds available to pay Open Access publication charges

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Claiming Open Access Publication Fees

Please read the SGUL process workflow chart below to find out how to claim open access publication fees.

Claiming open access fees for COAF/Wellcome funded research - PDF

You will need to complete the Open Access Claim Form (SGUL Login required) and send a copy of the completed form to This email address is being protected from spambots. You need JavaScript enabled to view it.

  1. What is the Charity Open Access Fund?
  2. What does it apply to?
  3. How is the fund allocated?
  4. What do I have to do to comply?
  5. What happens if the money runs out?
  6. Where can I get more information?
  7. What do I have to do to make a claim?
  8. Can I publish for free via Wellcome Open Research?

 


1. What is the Charity Open Access Fund?

From 1st October 2014, the Wellcome Trust block grant for Open Access fees allocated to SGUL has been replaced by the Charity Open Access Fund (COAF). This is to help pay Open Access fees for peer-reviewed research publications resulting from research funded by one or more of the partner charities.

Open Access fees for research papers acknowledging at least one of the partner charities as a funder, and accepted for publication on or after 1 October 2014, may be charged to COAF.

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2. What does this apply to?

Original peer-reviewed research articles and non-commissioned review articles that arise directly from research grants made by the COAF partnership charities:

  • Arthritis Research UK
  • Bloodwise (formerly Leukaemia & Lymphoma Research)
  • British Heart Foundation
  • Cancer Research UK
  • Parkinson's UK
  • Wellcome Trust

From 1st October 2016, Breast Cancer Now is ceasing its arrangement to reimburse open access charges from the COAF grant. To comply with Breast Cancer Now’s open access policy, you will need to deposit your article in Europe PMC as soon as possible, and no later than 12 months following publication (usually the version allowed by publishers for deposit in EPMC is the author’s final accepted manuscript). If in doubt, please contact your funder(s), or This email address is being protected from spambots. You need JavaScript enabled to view it.

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3. How is the fund allocated?

The fund is given to SGUL is on a yearly basis. Monies in the fund will be allocated on a first come first served basis. Published papers must be compliant with the open access policy of the funders' in order for the COAF funds to be released. The COAF fund cannot be used to pay for other charges (eg page and colour charges).

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4. What do I have to do to comply?

Where COAF funds are used, the journal must:

AND

  • Deposit the final version to PMC/EPMC on your behalf.

 

Alternatively, if you do not pay an OA fee to publish, to be compliant you need to ensure:

  • Your publisher will deposit for you, or will allow you to deposit, your final accepted MS to EPMC to be made freely available no later than 6 months after date of publication.*

The funder(s) and grant(s) should be acknowledged in all papers, as per your funder requirements.

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5. What happens if the money runs out?

Once the funds are spent, SGUL can apply to the Wellcome Trust for further funds for those papers which acknowledge Wellcome Trust research funding. For papers arising from research funded by the other charities, the author/institution will have to contact the individual COAF funder, and requests will be dealt with on a case by case basis.

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6. Where can I get more information?

More information is available on the COAF FAQ page.

To increase the discoverability of your research, please upload your final accepted manuscript to the relevant publication in your CRIS profile (CC-BY published papers will be identified and uploaded for you on your behalf by the CRIS Support and Development Team).

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7. What do I have to do to make a claim?

To claim please see the top of the page.

If you have any queries, please contact your funder or This email address is being protected from spambots. You need JavaScript enabled to view it.

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8. Can I publish for free via Wellcome Open Research?

SGUL researchers funded by Wellcome Trust can publish for free on Wellcome Open Research: each publication must have at least one author who has been, or still is, a recipient of a Wellcome grant. Please see more details on the Paying Open Access Fees page.

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Last Updated: Thursday, 30 November 2017 10:50