Making research open access so that it can be read, re-used and built upon is increasingly being seen as a key part of the research lifecycle by many funders.

OA FAQs image

*AAM = Author’s Accepted Manuscript
Refer to Funder guidance for specific requirements of where to deposit
For REF, SGUL require deposit in CRIS for SORA, please see HEFCE REF post-2014

Claiming Open Access Publication Fees

Please read the relevant SGUL process workflow chart below to find out how to claim open access publication fees.

Claiming open access fees for RCUK funded research - PDF

Claiming open access fees for COAF/Wellcome funded research - PDF

You will need to complete the Open Access Claim Form (SGUL Login required) and send a copy of the completed form to This email address is being protected from spambots. You need JavaScript enabled to view it.

1. What is Open Access?

Open access (OA) is the practice of making scholarly material (e.g. journal articles, book chapters) freely available via the internet. Institutional and subject repositories are collections of open access research, and preserve the material on a long term basis. There are currently over 150 institutional or departmental repositories in the UK (Registry of Open Access Repositories); worldwide there are over 3200 (OpenDOAR).

In order to support open access at SGUL we have developed an institutional repository called SORA (St George's Online Research Archive). SORA is publicly accessible and holds details of publications written by SGUL researchers. Additionally, there are also open access subject repositories e.g. Europe PubMed Central (Europe PMC – formerly UK PubMed Central) where researchers can deposit their research outputs.

A useful overview of open access is provided by Peter Suber.

2. Am I obliged to publish my research as Open Access?

Many research funders will have policies regarding making published outputs available on an open access basis. If in any doubt, please check with your funder(s). For specific information on the COAF funders (including Wellcome Trust), and RCUK please see the links on the menu to the left.

A list of the Europe PubMed Central funding organisations who expect research outputs arising from research that they have funded to be made freely and readily available is available here. There is also a list of research funders with open access information at SHERPA JULIET , or for advice please contact the Library via This email address is being protected from spambots. You need JavaScript enabled to view it.

3. Does St George's have a policy on Open Access?

St George’s position on open access is contained in our Research Publications Policy.
This requires that published outputs be available on an Open Access basis in full text via SGUL’s Institutional Repository, SORA , (where publishers’ copyright agreements allow), and that St George’s researchers should comply with the publication policies of research funders with regards to Open Access.

4. What are the benefits of Open Access?

Open access is a topic that those involved in Higher Education cannot ignore, due to changes in funders policies, the Finch report (2012) and the HEFCE Open Access Policy for the post-2014 REF.

Research by Alma Swan reviewing various studies found a positive Open Access citation advantage in 27 vs 4 studies:

Swan, Alma (2010) The Open Access citation advantage: Studies and results to date.

An overview of many other studies can be found on the SPARC (Scholarly Publishing and Academic Resources Coalition) website: The Open Access Citation Advantage: List of studies and results to date.

Open access has considerable benefits for SGUL, its researchers, and wider society alike.

Benefits to SGUL of an open access institutional repository, SORA

SORA, SGUL’s institutional repository has significant benefits for the institution because it provides:

  • A showcase for all of SGUL’s research outputs
  • Increased visibility of SGUL’s research – the repository content is indexed by Google and in the Library's new discovery tool Hunter
  • Potential for increased research collaboration
  • Potential to attract research students
  • Long term preservation of SGUL research outputs

Benefits for researchers

Researchers also benefit from providing open access to their work. These benefits include: 

  • New opportunities for collaboration
  • Research outputs are more easily accessible and visible
  • Potential for increased citations
  • Ready, perpetual, access to a researcher’s published work

Benefits for society

As authors worldwide increasingly begin to make their research outputs openly accessible, wider society will also benefit in the following ways:

  • Journal articles can be accessed even if an individual’s library does not have a subscription to a particular journal
  • UK taxpayers will be able to get ready access to the research they fund
  • People in developing countries will be able to get access to up-to-date research

 

5. I'm the author, can't I make my work available online if I want to?

The rights you retain over your work can vary considerably. When you or your co-authors sign a Copyright Transfer Agreement or a Licence Form, this can mean many re-use rights are at the publisher’s discretion. You can check what rights are granted back to you by checking these agreements, and there will usually be a copyright statement on the published version which should indicate who holds the copyright and what the permitted reuse rights are. If the work contains any third party copyright material, it is your responsibility to obtain permission from the copyright holders to reproduce the work.

 

6. What is Green Open Access?

Green Open Access means making the author’s version of a published research output available via an institutional or subject repository. Traditionally, there has been a distinction made by publishers with regards to which version of the publication can be deposited where no open access fee has been paid, and there may be embargo periods which restrict how soon after publication the author’s version can be made available. For more information on the terms for versions of an article, please refer to point 9.

7. What is Gold Open Access?

Gold Open Access means that the published version of the research is made available on a freely accessible basis via the publisher’s website.
This is most usually by the payment of an open access fee, often referred to as an APC (article processing charge).
The term ‘Gold’ may also be used to refer to journals that operate on a totally open access model, for example PLOS One, Frontiers in Behavioral Neuroscience and Nucleic Acids Research. The funding models of such journals means that all content is accessible for free, publishing costs being met by for example author payments, institutional memberships.

8. What is hybrid Open Access?

This usually describes a journal which operates under a subscription based model, but also gives the option for articles to be published as open access upon payment of an APC.

9. I'm confused about the terms for different versions of the article, what do they mean?

Pre-print : a version of an article as submitted to a journal, but prior to peer review changes (preprints are not made available in SORA).
Post-print / authors accepted manuscript / authors final version : this is the version of your paper as accepted for publication, including any changes following peer review, but prior to publisher typesetting, formatting and copyright statements.
Publisher version : the article as published.
There is more information on pre and post prints on the SHERPA website.

10. What is a CC Licence?

If one of the CC licences is applied to your work this identifies exactly what re-use rights are allowed. There are different types of CC licences, some more restrictive than others. Your work should still be correctly cited and attributed to you.
The CC BY licence is the most open, and the CC BY-NC-ND  is the most restrictive, and there are several other options inbetween.
Please be aware that your funder may require that you make publications arising from research they have funded, either in whole or in part, available under a specific type of CC licence. COAF and RCUK require CC-BY where their funds are used to pay for the open access publication charges.

11. What is an APC?

APC stands for Article Processing Charge. This is a payment made to the publisher prior to publication so that the published research output is freely available on an open access basis immediately on publication via the publisher’s website.

12. How can I get funding to pay for an Open Access APC?

If your funder requires publication on an open access basis, they may ask that you incorporate anticipated open access publication costs into your grant application.
If the research you are reporting in your article is funded by one of the following funders, SGUL has received funds (block grants) to assist with Open Access APCs (where publication is compliant with funder requirements):

  • Arthritis Research UK
  • Bloodwise (formerly Leukaemia & Lymphoma Research)
  • British Heart Foundation
  • Cancer Research UK
  • Parkinson's UK
  • RCUK funders
  • Wellcome Trust

From 1st October 2016, Breast Cancer Now is ceasing its arrangement to reimburse open access charges from the COAF grant. To comply with Breast Cancer Now’s open access policy, you will need to deposit your article in Europe PMC as soon as possible, and no later than 12 months following publication (usually the version allowed by publishers for deposit in EPMC is the author’s final accepted manuscript). If in doubt, please contact your funder(s), or This email address is being protected from spambots. You need JavaScript enabled to view it.

To claim, please see the top of the page.

13. What if my research is funded by more than one funder?

If the article has arisen from research funded by more than one funder, where the block grant is available the cost of making the paper available on open access should be split proportionally.
Please indicate this on the Open Access Claim Form. The most restrictive publication terms of the funders should be complied with, as to not do so would make the publication non-compliant with that funder. Please get in touch with the funders or This email address is being protected from spambots. You need JavaScript enabled to view it. if you require further guidance.

14. I haven't submitted my research to a journal yet, how do I know the journal meets my funder's requirements?

Check via SHERPA/FACT. SHERPA/FACT is a tool to help researchers check if the journals in which they wish to publish comply with their funder's requirements for open access.
If you have been contacted by a publisher whose credentials you are unsure of, you may wish to check on Beall’s List of possible predatory scholarly open-access publishers, or on the Directory of Open Access Journals (DOAJ) which indexes and provides access to quality open access, peer-reviewed journals.
If you require any help, contact the Library via This email address is being protected from spambots. You need JavaScript enabled to view it.

15. What is ORCiD and why is it useful?

ORCiD stands for the Open Researcher and Contributor ID. It’s free to sign up for one, and can be used across different information systems to disambiguate researchers and their research outputs.

There is a list of some of the publishers, societies and system suppliers integrating use of ORCiDs into their systems. See the Wellcome Trust blog post to see why Wellcome Trust support adoption of this ID standard.

 

Related Links

CRIS (Current Research Information System) Information.

SORA FAQs - Links to the FAQ page on the SORA website.

Repository Policies - Links to SGUL's institutional repository policies on the SORA website.

 

Contacts

For all enquiries about open access, email: This email address is being protected from spambots. You need JavaScript enabled to view it.
For all enquiries about the CRIS and SORA, e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.


Last Updated: Thursday, 10 November 2016 12:22