Making research open access so that it can be read, re-used and built upon is increasingly being seen as a key part of the research lifecycle by many funders.
*AAM = Author’s Accepted Manuscript
Refer to Funder guidance for specific requirements of where to deposit
For REF, SGUL require deposit in CRIS for SORA, please see HEFCE REF post-2014
Claiming Open Access Publication Fees
Please read the relevant SGUL process workflow chart below to find out how to claim open access publication fees.
- What is Open Access?
- Am I obliged to publish my research as Open Access?
- Does St George's have a policy on Open Access?
- What are the benefits of Open Access?
- I’m the author, can’t I make my work available online if I want to?
- What is Green Open Access?
- What is Gold Open Access?
- What is hybrid Open Access?
- I’m confused about the terms for different versions of the article, what do they mean?
- What is a CC Licence ?
- What is an APC?
- How can I get funding to pay for an Open Access APC?
- What if my research is funded by more than one funder?
- I haven’t submitted my research to a journal yet, how do I know the journal meets my funder’s requirements?
- What is ORCiD and why is it useful?
Open access (OA) is the practice of providing unrestricted electronic access to peer-reviewed scholarly material that has been publicly funded (e.g. journal articles, book chapters). There are currently over 150 institutional or departmental repositories in the UK (Registry of Open Access Repositories 2013) ; worldwide there are over 2400 institutional repositories (OpenDOAR, 2013).
In order to support open access at SGUL we have developed an institutional repository called SORA (St George's Online Research Archive). SORA is publicly accessible and holds details of publications written by SGUL researchers. Additionally, there are also open access subject repositories e.g. Europe PubMed Central (Europe PMC – formerly UK PubMed Central) where researchers can deposit their research outputs.
A useful overview of open access is provided by Peter Suber.
Many research funders will have policies regarding making published outputs available on an open access basis. If in any doubt, please check with your funder(s). For specific information on the COAF funders (including Wellcome Trust), and RCUK please see the links on the menu to the left.
St George’s position on open access is contained in our Research Publications Policy.
This requires that published outputs be available on an Open Access basis in full text via SGUL’s Institutional Repository, SORA , (where publishers’ copyright agreements allow), and that St George’s researchers should comply with the publication policies of research funders with regards to Open Access.
Research by Alma Swan reviewing various studies found a positive Open Access citation advantage in 27 vs 4 studies:
Swan, Alma (2010) The Open Access citation advantage: Studies and results to date.
An overview of many other studies can be found on the SPARC (Scholarly Publishing and Academic Resources Coalition) website: The Open Access Citation Advantage: List of studies and results to date.
Open access has considerable benefits for SGUL, its researchers, and wider society alike.
Benefits to SGUL of an open access institutional repository, SORA
SORA, SGUL’s institutional repository has significant benefits for the institution because it provides:
- A showcase for all of SGUL’s research outputs
- Increased visibility of SGUL’s research – the repository content is indexed by Google and in the Library's new discovery tool Hunter
- Potential for increased research collaboration
- Potential to attract research students
- Long term preservation of SGUL research outputs
Benefits for researchers
Researchers also benefit from providing open access to their work. These benefits include:
- New opportunities for collaboration
- Research outputs are more easily accessible and visible
- Potential for increased citations
- Ready, perpetual, access to a researcher’s published work
Benefits for society
As authors worldwide increasingly begin to make their research outputs openly accessible, wider society will also benefit in the following ways:
- Journal articles can be accessed even if an individual’s library does not have a subscription to a particular journal
- UK taxpayers will be able to get ready access to the research they fund
- People in developing countries will be able to get access to up-to-date research
The rights you retain over your work can vary considerably. When you or your co-authors sign a Copyright Transfer Agreement or a Licence Form, this can mean many re-use rights are at the publisher’s discretion. You can check what rights are granted back to you by checking these agreements, and there will usually be a copyright statement on the published version which should indicate who holds the copyright and what the permitted reuse rights are. If the work contains any third party copyright material, it is your responsibility to obtain permission from the copyright holders to reproduce the work.
Green Open Access means making the author’s version of a published research output available via an institutional or subject repository. Traditionally, there has been a distinction made by publishers with regards to which version of the publication can be deposited where no open access fee has been paid, and there may be embargo periods which restrict how soon after publication the author’s version can be made available. For more information on the terms for versions of an article, please refer to point 9.
Gold Open Access means that the published version of the research is made available on a freely accessible basis via the publisher’s website.
This is most usually by the payment of an open access fee, often referred to as an APC (article processing charge).
The term ‘Gold’ may also be used to refer to journals that operate on a totally open access model, for example PLOS One, Frontiers in Behavioral Neuroscience and Nucleic Acids Research. The funding models of such journals means that all content is accessible for free, publishing costs being met by for example author payments, institutional memberships.
This usually describes a journal which operates under a subscription based model, but also gives the option for articles to be published as open access upon payment of an APC.
Pre-print : a version of an article as submitted to a journal, but prior to peer review changes (preprints are not made available in SORA).
Post-print / authors accepted manuscript / authors final version : this is the version of your paper as accepted for publication, including any changes following peer review, but prior to publisher typesetting, formatting and copyright statements.
Publisher version : the article as published.
There is more information on pre and post prints on the SHERPA website.
If one of the CC licences is applied to your work this identifies exactly what re-use rights are allowed. There are different types of CC licences, some more restrictive than others. Your work should still be correctly cited and attributed to you.
The CC BY licence is the most open, and the CC BY-NC-ND is the most restrictive, and there are several other options inbetween.
Please be aware that your funder may require that you make publications arising from research they have funded, either in whole or in part, available under a specific type of CC licence. COAF and RCUK require CC-BY where their funds are used to pay for the open access publication charges.
APC stands for Article Processing Charge. This is a payment made to the publisher prior to publication so that the published research output is freely available on an open access basis immediately on publication via the publisher’s website.
If your funder requires publication on an open access basis, they may ask that you incorporate anticipated open access publication costs into your grant application.
If the research you are reporting in your article is funded by one of the following funders, SGUL has received funds (block grants) to assist with Open Access APCs (where publication is compliant with funder requirements):
- Arthritis Research UK
- Bloodwise (formerly Leukaemia & Lymphoma Research)
- British Heart Foundation
- Cancer Research UK
- Parkinson's UK
- RCUK funders
- Wellcome Trust
To claim, please see the top of the page.
If the article has arisen from research funded by more than one funder, where the block grant is available the cost of making the paper available on open access should be split proportionally.
14. I haven't submitted my research to a journal yet, how do I know the journal meets my funder's requirements?
Check via SHERPA/FACT. SHERPA/FACT is a tool to help researchers check if the journals in which they wish to publish comply with their funder's requirements for open access.
If you have been contacted by a publisher whose credentials you are unsure of, you may wish to check on Beall’s List of possible predatory scholarly open-access publishers, or on the Directory of Open Access Journals (DOAJ) which indexes and provides access to quality open access, peer-reviewed journals.
ORCiD stands for the Open Researcher and Contributor ID. It’s free to sign up for one, and can be used across different information systems to disambiguate researchers and their research outputs.
There is a list of some of the publishers, societies and system suppliers integrating use of ORCiDs into their systems. See the Wellcome Trust blog post to see why Wellcome Trust support adoption of this ID standard.
CRIS (Current Research Information System) Information.
SORA FAQs - Links to the FAQ page on the SORA website.
Repository Policies - Links to SGUL's institutional repository policies on the SORA website.
Last Updated: Monday, 17 October 2016 15:27